ESoftWave Project Manager turns your WordPress site into a branded client portal: projects, tasks, approvals, files, quotes and invoices in one place — plus live chat with Pro. On your own website, without per-user monthly fees.
Version 6.1.2 · Pro 4.1.0 · WordPress 6.5 or newer · PHP 8.0 or newer
Each client signs in to a private, branded client portal and sees exactly what you choose to share: progress, milestones, open tasks, files, quotes and invoices. They stay informed without having to ask — and you stay focused on the work.
Send a quote the client accepts by typing their name, then turn it into an invoice — or a deposit invoice — in one click. Line and invoice discounts, tax, adjustments, milestone payment schedules and part payments are built in, with a history of every change.
Give every client their own currency. When money arrives in another currency, record what was sent, the exchange rate and the bank fees — the rate stays locked with that payment, so your figures never change behind your back. Clients can upload proof of payment straight from the invoice.
Translate or explain any chat message in your own language, straight from the message menu. Write your reply in your own words and the assistant turns it into polished, professional text in the client’s language, for you to check before it is sent. Everyone picks their own language and can switch the assistant off, and the help stays private: the other person simply sees your message.
Your team plans on a drag-and-drop board with a backlog, tasks that wait for other tasks and requests for the client. Install ESoftWave Project Manager on a phone like an app, stay signed in and get a notification that opens exactly the right message, task or invoice.
Use the arrows to browse the screens — click any screenshot to see it full size.
The free ESoftWave Project Manager runs your projects, tasks, files and invoices with no limits on projects, clients or team members. Pro adds live chat and the tools that save you hours and bring money in faster.
Projects with milestones, progress and activity
Tasks and drag-and-drop board, with dependencies and client approvals
Files shared securely, with a photo viewer
People on each project, with one-tap email and WhatsApp
Client companies with several people, each with their own access
Roles, teams and a permission table
Phone app with push notifications
Project templates — start a project in one click
Notifications in the app, on phones and by email
Client answers on tasks — “Done / Approved” or “Changes needed”, with a note
Live chat: a project chat with the client, a private chat, a team chat, and a private chat between each team member and the admins
Read receipts, replies, reactions, @mentions and files in the chat
Comments pinned on images, and message history for admins
Quotes clients accept online
Invoices with schedules, discounts, tax and any currency
Bank transfer, mobile wallets and payment links, with payment proof
Payment dates, “send a reminder now” and project hold
Online payments with Safepay or any WooCommerce payment method — invoices mark themselves paid
Automatic reminders, final notices and automatic project hold
Recurring invoices for retainers and care plans
Reports with CSV export
AI assistant in the chat: translate, explain and polish messages, summaries
Contact monitor for numbers shared in chats
Updates delivered to your WordPress dashboard
Direct support from the people who build it
Every Pro feature is built to keep clients close, save time or bring money in sooner — and each one can be switched on or off.
A project chat with the client, a private chat for prices and contracts, an internal team chat, and a private chat between each team member and the admins — live, with read receipts, @mentions, files and comments pinned on images.
Clients pay online with Safepay (cards and bank accounts in Pakistan) or with any payment method you have in WooCommerce. The payment is confirmed automatically, the invoice marks itself paid and your team is told.
Friendly reminders before, on and after the due date, a clear final notice, and an automatic project hold if an invoice stays unpaid.
Retainers, hosting and care plans invoice themselves every week, month, quarter or year — and can be emailed automatically.
Invoiced, paid and open amounts per period and currency, how old open invoices are, tax collected and revenue per client — with CSV export.
Translate and explain chat messages, polish your replies and summarise long conversations — with the AI provider you choose.
Every licence includes all Pro features, updates and support for one website. Choose how long — you get a reminder before it ends, and Pro keeps working for 5 more days so you can renew without interruption.
For a single project season or to try Pro.
The best fit for most agencies and freelancers.
Never think about renewals again.
Prices in US dollars. Need Pro on several websites, or an invoice for your company? Ask us on WhatsApp.
New versions appear under Dashboard → Updates like any other plugin, with “View details” showing what changed.
Pro runs while your licence is active. Two days before it ends you get a reminder; after the end date Pro keeps working for 5 more days. Then only the Pro features pause until you renew — the free plugin and all your data stay.
Extend with any plan or move to Lifetime. Your key stays the same; your website notices by itself.
One website at a time per licence. Deactivate it on the old site and activate it on the new one in seconds.
Pro is an add-on. Remove it any time and your projects, invoices and settings stay exactly where they are.
Every licence is confirmed by our server with a signed check, and downloads are only handed to active licences. Pro never stops your site — if a licence ends, only the Pro features pause.
Install the plugin from WordPress.org and activate it. An ESoftWave Project Manager page is created for you — add your logo, colours and currency.
Create a project, choose who works on it and invite the client. Everyone signs in on your own website.
Install Pro next to it and paste your licence key. Pro features appear at once — nothing to move or set up again.
Keep every client project, approval and invoice organised as you grow.
Plan and track work internally (and chat as a team with Pro) — with or without clients, across languages and currencies.
Look professional from the first quote to the final payment — without extra tools.
Projects, messages, files and invoices are stored in your own WordPress database. Only text you choose to translate goes to your AI provider.
Every screen checks who is signed in, and shared files cannot be opened by guessing an address.
AI keys are stored encrypted on your server and are never shown in the browser.
ESoftWave Project Manager runs on a normal page with a shortcode — Elementor, the block editor or the classic editor.
Regular updates with a public changelog — every change is listed below.
We run our own client work on it, so every feature comes from real projects.
Yes. The free ESoftWave Project Manager is a complete project management plugin — projects, tasks, approvals, files, quotes, invoices and the phone app, with no limits on projects, clients or team members. Download it free from WordPress.org.
Live chat with your clients and team (a project chat, a private chat, a team chat, and a private chat between each team member and the admins), online payments (Safepay, or any WooCommerce payment method), automatic payment follow-up and project hold, recurring invoices, reports, project templates, the AI assistant and the contact monitor. Pro is a separate add-on you install next to the free plugin.
Live chat is part of Pro. In the free plugin, clients follow their projects, answer tasks and approvals with a note, share files, and reach you with one tap on WhatsApp, phone or email.
You get a reminder two days before. After the end date Pro keeps working for 5 more days, so you can renew without interruption. After that the Pro features pause until you renew — with the same key. The free ESoftWave Project Manager and all your data are never affected.
Yes. Renew with any plan, or upgrade to Lifetime at any time. Your key stays the same and your website picks up the change by itself.
A licence covers one website at a time. You can move it whenever you want: deactivate it on one site and activate it on another. For several websites, ask us about a multi-site licence.
Choose a plan above to message us on WhatsApp. We send you the payment details, and your licence key and download link arrive by email after payment.
Paste your licence key once on the Licence screen. New versions then show up under Dashboard → Updates and install with one click.
In your own WordPress database, on your own hosting. Projects, messages, files and invoices never pass through our servers. Pro only checks your licence and downloads updates.
ESoftWave Project Manager creates it for them. Clients get a “set your password” email and only ever see ESoftWave Project Manager — never the WordPress dashboard.
Yes. ESoftWave Project Manager lives on a normal page with a shortcode, so it works with Elementor, the block editor and any theme — and opens full-screen like an app by default.
No. Paste an API key from a provider of your choice — several offer free tiers — or connect your own server. The assistant is optional and off until you set it up.
Find businesses in many places at once, get their verified emails and phone numbers, and send outreach and newsletters from your own WordPress.
A professional, secure login page for clients, team and administrators
Every email your WordPress site sends — in your design and your words, with templates and a live preview.
Start with the free plugin, add Pro when you want live chat, online payments and automation. Questions first? Message us — we’re happy to walk you through it.
